Secure storage of all email and Fax traffic
The storage and retrieval of email and email attachments has become more important as email is now seen as an essential business tool and not just an informal method of communication. Because of legal regulations and the need to manage and access this growing information source it has become necessary to adopt a suitable strategy for storing, accessing and securing this type of information.
A system is needed which will store, manage and allow access to emails over their complete lifecycle including their destruction. Many organisations simply allow users to build up large and unwieldy email accounts leaving them with the responsibility for retention or deletion; this exposes the organisation to the risk of vital information being removed accidentally or deliberately.
Information and knowledge may not be shared and the ability to provide information demanded by financial audit or for legal reasons is limited.
The Solution
Retaining backups of your email server is no longer an option as it doesn't provide the degree of access or redundancy required. You need to be able to:
- Ensure capture of all messages to match your policy statement.
- Filter non-essential messages using simple business rules.
- Index them sufficiently to allow detailed search and retrieval.
- Set rules relating to the retention and destruction of the email or its attachment.
This can be achieved by using our M-store email archiving software.
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