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EDM for Document Archiving

Converting paper documents to electronic format can make them quicker and easier to access and use whilst also offering added security and protection from damage or loss.

Our Scanning Bureau Service

Scanning of mono and colour documents such as invoices and client files
Smaller documents such as tickets and receipts linked to expense claims
Large documents such as A0 plans, either mono or colour
Addition of index data (eg; bar codes or other references) for easy and quick document retrieval

Benefits to your business

Besides the obvious cost saving of significantly reducing your storage needs, wider business benefits include:

Time saved looking for important documents
Better working environments for your staff - more space, less filing cabinets.
Cleared office space to increase your workforce as your business expands
No need to employ staff internally to carry out the scanning, we offer a speedy service for archive scanning at competitive prices
Remove the risk of loss or damage to information kept only on paper

Better systems and processes always produce cost savings and reduced errors and wastage whilst creating ‘greener’ ways of working.

How it works

1. Collect and scan

we collect your files using our own fleet of vans, store them securely and complete the scanning at our site in order to cause minimum disruption to your business
We provide a full end-end service including preparation of documents by removing fastenings, clips and staples
Blank page removal software means you only pay for the information you want.
If you need access to the files whilst we’re processing them, we can offer an urgent retrieval process.
At full capacity our bureau can scan upto 600,000 documents per month.

2. Supply electronic files

Arena supplies your documents to you in electronic format, most commonly PDF. These files can be passed to you in various different ways:

DVD, with encryption for secure data transfer
Electronic transfer for storage in your own copy of mstore
Our Hosted Service - a secure online repository which allows you to store, search, view, share and print documents, 24 hours a day, 7 days a week from anywhere with an internet connection.

3. Return or destroy

Once you have approved the electronic files we can shred the paper documents in our industrial shredder, or return them to you. Shredded documents are pulped and recycled, in line with our environmental policy.

With this service, you do not have to make any bulk capital outlay as we only charge as each stage of work is completed. Large archives can be tackled in stages or as regular collections, to provide the conversion benefits with minimal impact on your cashflow.

Scanning Bureau Leaflet (PDF)